RULES FOR IAEM AWARDS
Submission Deadline: September 1
- Members wishing to nominate any individual for an award should forward their nominations through their Regional President to the Awards Chairperson.
- The Awards Chairperson shall render in writing to the President a determination of eligibility for all awards to be given by the Association as outlined in the Committee guidelines.
- Awards and recognitions shall be presented by the President or an appropriate designee at a time that is consistent with association protocol. Submission deadline is September 1 of each year. Please be specific on how you would like the wording on the award, if you should win.
The Association authorizes the following awards:
- Media Awards—to be judged by an ad hoc committee prior to the IAEM Annual Conference. Media award categories may include newsletters, publications, news or promotional story, audio/visual promotions, or other types of emergency management related information promulgated through the media.
- Presidential Citation—to be selected and awarded, as warranted, by the Association President to an outstanding contributor and representative of the principles and practices for which the Association stands.
- Executive Citations—to be nominated by each Regional President, and awarded by the Board of Directors, to a member of the Association within each Region whose professional image and achievements enhance the field of emergency management.
- Honorary Citations—to be selected and awarded, as warranted, by the Board of Directors to individuals who have visibly and actively supported the Association in its efforts to improve the level of international preparedness.
- Membership—to be selected by the Board of Directors, on recommendation of the Membership Committee, to the individual who has been most active and successful in the recruitment of new members.
- Certificates of Appreciation—to be awarded by or on behalf of the President to any person at any time to recognize specific achievements or participation in special events.
- The Business and Industry Preparedness award is to be based on excellence in implementing a program that: plans for multiple hazards, sets implementation priorities, is cost effective, links all levels of the organization, and coordinates with local emergency response and management agencies. The program must be repeatable by similar organizations in business and industry. Only the most outstanding nominee for each year will be given this award.
- The Partners in Preparedness—two plaques should be given, one for the local government agency, and one for the supporting industry partner.
- Interagency Disaster Preparedness Award — This award has separate rules and an entry form, and is awarded through co-sponsorship with Homeland Protection Professional magazine. Learn more.
ANNOUNCEMENT OF CONTEST
The IAEM Media Awards Contest will be announced in late spring in the IAEM Bulletin and via the IAEM Web site, as well as through e-mail blasts to IAEM members, listserv participants, and media contacts.
ELIGIBILITY
- Recipients of Division 1 (local) awards must be current IAEM members.
- Recipients of Division 2 and 3 awards need not be current IAEM members.
LIMITATIONS
Contestants may submit no more than one entry per category.
REQUIREMENTS
Contestants must provide with their submissions a cover letter including the following information:
- how they created their project
- the distribution methods they employed
- if appropriate, how they obtained funding
- a statement granting IAEM the right to reprint their entries
- the exact wording they want included on the award certificate, if they should win
- whether they want their entry mailed back to them after the Annual Conference
Entries must have been published or developed during the period of August 1 of the previous year to July 31 immediately preceding the IAEM Annual Conference for which they are being submitted.
A label must be attached to the front cover of the entry showing the name of the contestant, the category, and the appropriate division if applicable.
Entries should be submitted to IAEM headquarters no later than September 1.
IAEM headquarters will organize a judging panel, and the Awards Committee Chairperson will be funded if possible with "Board/Committees" funds to travel to headquarters and be present during the judging.
The judging panel will have a minimum of three people involved in the print and electronic media, educators, community leaders or other appropriate individuals. The determination of the judging panel will be final.
1st, 2nd and 3rd Place awards will be provided at the discretion of the judging panel. Staff will generate award certificates to be presented at the IAEM awards ceremony. A slide show of the winning entries will accompany the awards presentations. Also, winning entries will be displayed at the IAEM Annual Conference. A listing of the winning entries will be posted on the IAEM Web site.
Each contestant is responsible for retrieving entries on the last day of the Conference or appointing an individual to pick up his/her items. IAEM will discard unretrieved entries after the Conference.
Within each category, entries will be judged in the following divisions:
- Division 1 – Local Emergency Management Agency
- Division 2 - State/Regional/International Government or Non-Profit Organization
- Division 3 - Commercial or Other For-Profit Organization
Judging of Category A (Newsletters) will be based on the following:
- 60% Content
- 20% Layout/appearance
- 20% Usefulness for intended audience
- Subcategory 1 - Posters
- Subcategory 2 - Brochures
- Subcategory 3 - Educational Campaigns
- Subcategory 4 - Reference Materials
Judging is the same as Category A.
Any single media item is eligible which relates to emergency management. Entries should be neatly mounted or laminated.
Within Category C, there are the following subcategories:
- Subcategory 1 - News/Promotional Story
- Subcategory 2 - News/Promotional Photo
- Subcategory 3 - Editorial
Judging of Category C will be based on the following:
- 60% Content
- 20% Usefulness for intended audience
- 20% Impact
Any videotapes or audiotapes relating to and promoting emergency management are eligible. Entries must be developed by or with a local emergency management agency. Videos may be in VHS ½", CD or DVD format. Audiotapes can be submitted on the standard-sized cassette or on micro cassette.
Within Category D, there are the following subcategories:
- Subcategory 1 - Videotapes
- Subcategory 2 - Audiotapes
Judging in Category D will be based on the following:
- 50% Content
- 25% Originality
- 25% Production Quality
Commercial products are ineligible. Items that may be submitted include Internet sites, bulletin board, and interactive software.
Judging in Category E will be based on the following:
- 50% Content
- 25% Originality
- 25% Production Quality
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